Department Information:

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 - City of Agoura Hills Ticket Distribution Policy

Mission:  To serve the public and staff in a courteous, responsible, and efficient manner; facilitate transparency in government by providing timely access to information, records, and legislative processes; and ensure compliance with applicable federal, state, county, and local statutes, including the Political Reform Act, the Ralph M. Brown Act, and the Public Records Act.

The City Clerk is the official “custodian of records” and is responsible for managing the legislative history of the City and maintaining and preserving official City documents and records in accordance with legal requirements, including administering the City’s Records Retention/Destruction Schedule, citywide scanning of permanent records, and annual destruction of records. The City Clerk serves as the City’s Election Official and, in compliance with the California Elections Code, administers all municipal elections and performs oaths of office for elected and appointed officials. In compliance with the Political Reform Act, the City Clerk serves as the Filing Officer for the Fair Political Practices Commission (FPPC) and coordinates the filing of all campaign disclosure reports for all local candidates and campaign committees and Statements of Economic Interest (Form 700) for members of the City Council, designated employees, and committee members. The City Clerk also facilitates biennial Ethics Training, for FPPC code filers, in compliance with AB 1234.

The City Clerk oversees the City Clerk Department and serves the City Manager, assists in serving the City Council, City staff, and the public. The Department prepares and distributes the agenda packets of all Agoura Hills City Council meetings (including the Financing Authority, Improvement Authority, Parking Authority, and Successor Agency to the Agoura Hills Redevelopment Agency) and the Planning Commission meetings, administers the publication and posting of legal notices in compliance with the Ralph M. Brown Act; processes the legislative actions of the City Council (i.e., minutes, ordinances, resolutions, agreements, contracts, etc.), maintains and updates the City’s Conflict of Interest Code; administers the citywide records management program; provides access to information and public records in compliance with the Public Records Act; coordinates the codification of the Agoura Hills Municipal Code; coordinates the Planning Commission recruitment process and appointments by the City Council to City advisory bodies; conducts the annual update of the Local Appointments List (Maddy Act); accepts service of summons, subpoenas, and other legal documents on behalf of the City and its officials; and staffs the main reception area for City Hall. 

In addition, the City Clerk's Department attests, seals, and/or certifies official documents and coordinates document recording with the County Recorder's Office. .

The City Clerk Department is dedicated to providing citizens responsible, professional, and accessible service. For further questions or assistance, please contact the City Clerk Department at (818) 597-7300.

The City Clerk Department is located at:

    Civic Center - City Hall 
    30001 Ladyface Court, Agoura Hills, California  91301
    (818) 597-7300 PH   (818) 597-7352 FAX

Staff:   Kimberly M. Rodrigues, MPPA, MMC, City Clerk    
               krodrigues@ci.agoura-hills.ca.us

              Judy Ptashkin, Administrative Assistant         
               jptashkin@ci.agoura-hills.ca.us

 Quick Links:
    
City Clerks Association of California (CCAC)
    International Institute of Municipal Clerks  (IIMC)
    Fair Political Practices Commission (FPPC)
    FPPC Statements of Economic Interests - Agoura Hills  
    County of Los Angeles Registrar-Recorder/County Clerk

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